Deputy Manager - Human Resources

Objective

The incumbent is responsible for assisting Head-HR in management & delivery of all HR Services, with a strong focus on employee relationship management

Principal Accountabilities :

Principal  Accountabilities

(A) Strategic

1. Strategic
• Provide inputs to Head HR on various HR policies.
• Provide inputs on annual manpower budget. 
• Provide inputs for creation of Human Resources System that meets information needs on manpower planning, hiring and support all low cost channels of recruitments.
• Give inputs on vendor selection of staffing partners for recruitment & other activities.

(B) Operational

1. HR Services
• Assist Head-HR in implementation of organizational development activities e.g. culture building and retention (Reward & recognition programs)
• Coordinate & assist in audit activities 
• Manage relationship with all employees (full time/ contract) by resolving queries, communicating policies, capturing feedback
• Process manpower requisition form and ensure relevant hiring profile is in place 
• Identify search medium as per policy and liaise with vendors/ agencies accordingly 
• Continuously look for ways to improve sourcing process
2. Joining/ Separation Formalities
• Ensure that all process related to new hire formalities are adhered as per policy: 
• Contribute to induction program as & when required 
• Ensure all process regarding separation cases are as per policy.
3. Payroll & Leave management
• Communicate leave policy to all employees, especially new joinees.
• Ensure all process related to payroll & management are as per laid policies.
4. Internal Communication/ MIS
• Communicate appropriate management decisions to all AHI employees.
• Prepare the MIS report for all HR services.
5. HRIS/ Personnel Records
• Implementation of HR policies through detailed work process flow charts.
6. Performance Management System
• Coordinate the various performance management activities (KRA Setting, Appraisal) and collate data for employees.
• Ensure adequate training is delivered (by coordinating with Div Head –Training) to all concerned employees as per plan
7. People Management & Development
• Develop key performance indicators for various team members as per company policy 
• Enhance team performance through developmental exercises, Reward & Recognition programs
• Develop own skills & knowledge

8. Vendor Management
• All new and old empanelment to be managed
• Manage vendors specific to employee relations and activities

9. Decision-Making Authorities
• Functional authority
• Decisions taken by the Incumbent:
Short listing of CVs, Salary bench marking and negotiation.
• Decisions Incumbent recommends or participates in
Recruitment profiles 
KRA’s for own team members 
Vendor selection
• Financial authority
As per financial authority Matrix
 

Performance Parameters

• Accurate & timely inputs 
• Targets for HRIS implementation 
• Compliance with vendor selection guidelines
• Coordinate employee events, activities  
• Reporting on compliance with HR policy
• Budget management
• Compliance with recruitment policy 
• Reduce timelines, improve quality of hire, reduce process cost
• Compliance with joining & separation policy
• Timely & effective query resolution
• Timely internal communication 
• Accurate/ timely Planning & Reporting
• Ensure accuracy & maintenance of personnel records
• Timely facilitation of activities, as per policy
• Timely & accurate data collection & presentation
• KRA Setting
• Retention
 

Education

The incumbent should be MBA/PGD-HR or postgraduate degree 

Experience

He/she should have least 9+ years of experience in Human Resources (including 3 years in a managerial role)

Knowledge

He/she should have least 9+ years of experience in Human Resources (including 3 years in a managerial role)